Discover the world with our lifehacks

How do I filter contacts by category in Outlook?

How do I filter contacts by category in Outlook?

Once you have a few categorized contacts, you’re ready to create a view based on the category as follows:

  1. Click the View tab, choose Change View, and then select Manage Views.
  2. Click New in the resulting dialog.
  3. Give the new view a name, such as Family.
  4. Choose the type of view you want.
  5. Click OK.
  6. Click Filter.

How do I automatically assign emails to categories in Outlook?

Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next.

What is the best way to use categories in Outlook?

Method 1:

  1. Select an email message or calendar event and right-click.
  2. From the Categorize menu, select New category.
  3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
  4. Press Enter. The category is created and applied to the items you’ve selected.

How do I assign a contact to a category in Outlook?

Categorizing contacts You can assign each contact to more than one category. Open Contacts and click the Home tab. Select the contact you want to categorize. Click Categorize and choose the category you want to assign to the contact.

How do I sort contacts by category?

Right-click the contact you want to categorize, click Categorize, and then click the color you want. To tell what category a contact has been assigned to, in your list of contacts (View > Current View > Change View > List), scroll to the right to see the Categories column.

Can Outlook automatically sort emails into folders?

To create a rule the simple way, open your Outlook inbox, right-click an email you want to sort automatically, and then click Rules > Create Rule. The Create Rule window opens. Click the checkbox next to the name of the person. This tells Outlook to apply the rule to any emails from that address.

How do you make emails go straight to a folder in Outlook?

Use an Outlook Rule to Forward Incoming E-mails to a Specified Folder

  1. Open Outlook and click on the Rules button under the HOME tab.
  2. Select Create Rule.
  3. A Create Rule dialog will open. Here you can select conditions through checkboxes (Refer to the image below).
  4. Click on Select Folder.
  5. Click OK.
  6. Now click on OK.

Should I use categories or folders in Outlook?

Categories can be grouped in your single-folder filing system, which makes visual searching easy (more on that below). Outlook rules for auto-filing incoming mail work much better when filing to categories than when filing to folders because they leave the e-mail in the Inbox where you can still read it.

Do other people see categories Outlook?

Only category names are visible on items when you share folders on Exchange server; colors are per user. Other users will see your categories in a white color (unless it’s already in their color category list).

How do you add categories to contacts?

How do you sort contacts by category in Outlook?

In Outlook, go to your Contacts section. Select the individual Contacts you would like to put in a particular category by holding down the Ctrl key while clicking the entries you want. To categorize, from the Home tab (Outlook 2010) or the Edit menu (Outlook 2007), click Categorize.

How do I use categories in outlook?

Use categories in Outlook.comMore… Less Categories let you easily tag, label and group messages and calendar events in Choose from default categories or create your own, and assign one or more categories to your messages or calendar events.

How do I categorize my email messages?

Select the email message or messages you want to categorize. To apply a category: Search for or select the category you want to use. To remove a category: Clear the check mark next to the category. Note: If you’ve assigned a lot of categories and can’t see the category you’re looking for, click All categories at the bottom of the list.

How do I add categories to my calendar events?

Right-click the calendar event. Select Categorize, and then select a category to apply it, or clear the check mark next to a category to remove it. If you don’t see the category you’re looking for, select All categories at the bottom of the list. Double-click the calendar event. Select Categorize from the top toolbar.